Terms & Conditions
Your registration will be confirmed by email within 2 business days. Please check your junk and/or spam email folder for confirmation prior to contacting the AViCON Registrar. If you do not receive an email confirmation within 5 business days the date your registration was submitted, or you have other registration questions, email email@example.com or call +1 866 327 1165. Register by May 11 for the Super early bird rate, fees expire at 11:59 PM (ET).
50% cancellation fee will be assessed on cancellations received by June 14 – August 12, 2018.
100% cancellation fee will be assessed on ALL CANCELLATIONS after August 13, 2018.
Refunds will NOT be given for no shows.
Cancellations requests must be made in writing and sent to firstname.lastname@example.org Cancellations will not be accepted by phone or onsite. Cancellations will be acknowledged by email. If you do not receive an acknowledgment within two weeks, please contact Heather Wallinovich at +1 866 327 1165 or by email email@example.com
Substitutions will be allowed before a badge is picked up, so long as the replacement individual is from the same organization. Substitutions will not be made once the original registrant has attended any portion of the conference. The original registrant may make the substitution by emailing firstname.lastname@example.org by Friday, August 31, 2018. Beginning September 1, 2018, all substitutions must be made onsite and require hard copy/written permission from the original registrant granting the substitution.
Attendance is for members of the legal, Insurance and Aviation manufacturing industries ONLY. Individuals not in the trade should not attend. RTI’s AViCON reserves the right to accept or reject registrations and to cancel any previously accepted reservations, at any time, at its sole discretion, without liability to the registrant or any other party. This policy was instituted to maintain the professional environment of the AViCON conference while protecting the interests of our attendees and exhibitors.
Loud, abusive, or defamatory language, harassment or other unprofessional or inappropriate behavior is not permitted at any time at the conference. If such conduct is engaged in by a registrant, please be advised that RTI may cancel any previously accepted reservations, at any time, at its sole discretion, without liability to the registrant or any other party, and the registrant agrees to exit the premises immediately.
RTI, its sole discretion, reserves the right to decline the registration of any applicant that may violate national security or export compliance laws, including U.S. economic sanctions. Applicants must provide full, truthful information when registering, in accordance with registration terms and conditions.
Photo and Video Policy
Attendees are permitted to use hand-held cameras to take photographs, capture digital images, and videotape within public areas of AViCON 2018 for personal, non-commercial use. Public areas include the exhibit hall; general session, technical, panel and workshop rooms; lobby areas; and hallways.
Large cameras, photo or video equipment, or ancillary equipment such as lighting, tripods, cables, etc. are prohibited (except in instances where approval from RTI show management is obtained).
All photographers and videographers are prohibited from entering, photographing, or videotaping non-public areas of RTI and AViCON2018. Non-public areas include storage areas; speaker ready rooms; staff offices; and dedicated meeting rooms.
All photographers and videographers are prohibited from impeding attendee traffic flow, blocking doors, stairs, elevators and escalators, and affecting the safety of attendees. All photographers and videographers must fully and immediately comply with any requests, directions, or instructions of AViCON conference management related to safety concerns. All photographers and videographers must obtain exhibitor approval before capturing images within the exhibitor’s booth space.
While attending AViCON 2018, all photographers and videographers must comply with all applicable rules, including but not limited to, this policy, all applicable laws, ordinances, municipal regulations, standard operating procedures and administrative procedures. AViCON conference management may evaluate the actions of a photographer or a videographer, and if a determination is made that the actions of a photographer or videographer are not in compliance with any applicable rule, AViCON conference management may terminate the permission granted by this policy.
RTI and AViCON remind conference participants that they are responsible for compliance with regulations limiting the release of export-controlled technology or technical data and the provision of defense services to non-U.S. persons under the Export Administration Regulations (EAR) and the International Traffic in Arms Regulations (ITAR). AViCON is not liable for unauthorized releases of technical data by conference attendees.
In case the premises for the conference is destroyed by Acts of God, fire or the elements or by any cause, or in case of government intervention or regulation, military activity, terrorism, civil disturbance, strikes, labor disputes, or any other circumstances make it impossible or inadvisable to hold the conference at the time and place provided, the attendee waives any claim for damages or compensation, except the pro rata return of the amount paid for admission, after deduction of actual expenses incurred in connection with the exhibition and there shall be no further liability on the part of either party. In no event, shall RTI, its officers, directors, trustees, or agents be liable for any direct, indirect or consequential damages resulting from the failure to hold the conference.
Photo Use Release
By way of ordering ticket(s) for AViCON 2018 I grant and authorize RTI Group, LLC the right to take, edit, alter, copy, exhibit, publish, distribute and make use of any and all pictures or video taken of me to be used in and/or for legally promotional materials including, but not limited to, newsletters, flyers, posters, brochures, advertisements, fundraising letters, annual reports, press kits and submissions to journalists, websites, social networking sites and other printing and digital communications, without payment or any other consideration. This authorization extends to all languages, media, forms, and markets now known or hereafter devised. This authorization shall continue indefinitely unless I otherwise revoke said authorization in writing to email@example.com.
I understand and agree that these materials shall become the property of RTI Group, LLC and will not be returned.
I hereby hold harmless and release RTI Group, LLC from all liability, petitions, and causes of action which I, my heirs, representative, executors, administrators, or any other persons may make while acting on my behalf or on behalf of my estate.