AViCON 2019

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Aviation Insurance Conference
AViCON
Mark Your Calendar Today
September 12 - 13, 2019
Resolving Aviation Claims
Building Litigation Strategies
&
Conference Sessions Include....
Aviation Claim Resolution
Hands-On Sessions in Accident Investigation
Evidence Handling ~ Wreckage Inspection
Scientific Testing
Regulation and Operation of Unmanned Aerial Systems
Plan for AViCON 2019 Now!
Come to Learn and Stay to Network

Trouble with registering? Contact Jeremy Reynolds at avicon@rtiforensics.com

Terms & Conditions

Registration Confirmation
Your registration will be confirmed by email within 2 business days. Please check your junk and/or spam email folder for confirmation prior to contacting the AViCON Registrar. If you do not receive an email confirmation within 5 business days the date your registration was submitted, or you have other registration questions, email avicon@rtiforensics.com or call +1 866 327 1165. Register by May 11 for the Super early bird rate, fees expire at 11:59 PM (ET).


Cancellation Policy:
50% cancellation fee will be assessed on cancellations received by June 14 – August 12, 2019.
100% cancellation fee will be assessed on ALL CANCELLATIONS after August 13, 2019.
Refunds will NOT be given for no shows.


Cancellations requests must be made in writing and sent to avicon@rtiforensics.com Cancellations will not be accepted by phone or onsite. Cancellations will be acknowledged by email. If you do not receive an acknowledgment within two weeks, please contact Heather Wallinovich at +1 866 327 1165 or by email heather.wallinovich@rtiforensics.com


Substitution Policy
Substitutions will be allowed before a badge is picked up, so long as the replacement individual is from the same organization. Substitutions will not be made once the original registrant has attended any portion of the conference. The original registrant may make the substitution by emailing avicon@rtiforensics.com by Friday, August 31, 2019. Beginning September 1, 2019, all substitutions must be made onsite and require hard copy/written permission from the original registrant granting the substitution.

Attendee Policy
Attendance is for members of the legal, Insurance and Aviation manufacturing industries ONLY. Individuals not in the trade should not attend. RTI’s AViCON reserves the right to accept or reject registrations and to cancel any previously accepted reservations, at any time, at its sole discretion, without liability to the registrant or any other party. This policy was instituted to maintain the professional environment of the AViCON conference while protecting the interests of our attendees and exhibitors.

Loud, abusive, or defamatory language, harassment or other unprofessional or inappropriate behavior is not permitted at any time at the conference. If such conduct is engaged in by a registrant, please be advised that RTI may cancel any previously accepted reservations, at any time, at its sole discretion, without liability to the registrant or any other party, and the registrant agrees to exit the premises immediately.

RTI, its sole discretion, reserves the right to decline the registration of any applicant that may violate national security or export compliance laws, including U.S. economic sanctions. Applicants must provide full, truthful information when registering, in accordance with registration terms and conditions.

Photo and Video Policy
Attendees are permitted to use hand-held cameras to take photographs, capture digital images, and videotape within public areas of AViCON 2019 for personal, non-commercial use. Public areas include the exhibit hall; general session, technical, panel and workshop rooms; lobby areas; and hallways.

Large cameras, photo or video equipment, or ancillary equipment such as lighting, tripods, cables, etc. are prohibited (except in instances where approval from RTI show management is obtained).

All photographers and videographers are prohibited from entering, photographing, or videotaping non-public areas of RTI and AViCON 2019. Non-public areas include storage areas; speaker ready rooms; staff offices; and dedicated meeting rooms.

All photographers and videographers are prohibited from impeding attendee traffic flow, blocking doors, stairs, elevators, and escalators, and affecting the safety of attendees. All photographers and videographers must fully and immediately comply with any requests, directions, or instructions of AViCON conference management related to safety concerns. All photographers and videographers must obtain exhibitor approval before capturing images within the exhibitor’s booth space.

While attending AViCON 2019, all photographers and videographers must comply with all applicable rules, including but not limited to, this policy, all applicable laws, ordinances, municipal regulations, standard operating procedures and administrative procedures. AViCON conference management may evaluate the actions of a photographer or a videographer, and if a determination is made that the actions of a photographer or videographer are not in compliance with any applicable rule, AViCON conference management may terminate the permission granted by this policy.

Export Compliance
RTI and AViCON remind conference participants that they are responsible for compliance with regulations limiting the release of export-controlled technology or technical data and the provision of defense services to non-U.S. persons under the Export Administration Regulations (EAR) and the International Traffic in Arms Regulations (ITAR). AViCON is not liable for unauthorized releases of technical data by conference attendees.


Force Majeure
In case the premises for the conference is destroyed by Acts of God, fire or the elements or by any cause, or in case of government intervention or regulation, military activity, terrorism, civil disturbance, strikes, labor disputes, or any other circumstances make it impossible or inadvisable to hold the conference at the time and place provided, the attendee waives any claim for damages or compensation, except the pro rata return of the amount paid for admission, after deduction of actual expenses incurred in connection with the exhibition and there shall be no further liability on the part of either party. In no event, shall RTI, its officers, directors, trustees, or agents be liable for any direct, indirect or consequential damages resulting from the failure to hold the conference.


Photo Use Release
By way of ordering ticket(s) for AViCON 2019 I grant and authorize RTI Group, LLC the right to take, edit, alter, copy, exhibit, publish, distribute and make use of any and all pictures or video taken of me to be used in and/or for legally promotional materials including, but not limited to, newsletters, flyers, posters, brochures, advertisements, fundraising letters, annual reports, press kits and submissions to journalists, websites, social networking sites and other printing and digital communications, without payment or any other consideration. This authorization extends to all languages, media, forms, and markets now known or hereafter devised. This authorization shall continue indefinitely unless I otherwise revoke said authorization in writing to avicon@rtiforensics.com.

I understand and agree that these materials shall become the property of RTI Group, LLC and will not be returned.

I hereby hold harmless and release RTI Group, LLC from all liability, petitions, and causes of action which I, my heirs, representative, executors, administrators, or any other persons may make while acting on my behalf or on behalf of my estate.

This two-day program centers around a fictional case study featuring discussions lead by legal and insurance experts. Together, we will explore considerations and complexities of the case from accident investigation, legal discovery, multi-party litigation, and conclude with a live claim resolution exercise.

*Schedule and speakers subject to change

   WEDNESDAY,   SEPTEMBER 11  

2:00 P.M. ( Pre-conference ) Afternoon at The Point at Pintail Sports Clay Outing

 

   THURSDAY,   SEPTEMBER 12  

8:00 A.M. Registration & Welcome Breakfast
9:00  Welcome and Introduction
  • Joseph Reynolds, RTI        
  • TBD
  • Ted Dunlap, RTI
9:15 TBD
10:15 Networking Break
10:30 TBD
11:30 TBD
12:30 P.M. Networking Box Lunch
1:30 TBD
2:30 Networking Break
2:45 TBD
3:45 Getting Your Hands Dirty - Interactive Breakout Sessions
  TBD
  TBD
6:00 Conference Adjourns to The Inn at The Chesapeake Bay Beach Club
7:00

Banquet Dinner & Keynote Presentation

  • TBD

 

   FRIDAY,   SEPTEMBER 13  

7:00 A.M. Registration & Welcome Breakfast
8:00 Introductions and Welcome Back
  • Steve Hull, RTI        
8:05 TBD
9:05 TBD
10:05 Networking Break
10:30 TBD
11:45 Adjourn

 

We could not host AViCON without the support of our sponsors. We offer many opportunities that are sure to meet your price range and provide you with the best exposure to our attendees. All payments must be received before August 10, 2019. For more information, please contact Heather Wallinovich 410-571-0712, avicon@rtiforensics.com

Charter Level Sponsor

  • One complimentary entrance to AViCON
  • Logo identification on AViCON website with a short description and link to your website
  • Placement in 2019 program booklet
  • Logo included in mass emails to more than 5,000 aviation professionals through RTI
$950

Regional Level Sponsor ( 4 available openings)

  • All benefits of Charter Level
  • Custom Sponsor Spotlight email to more than 30,000 aviation professionals through Curt Lewis & Associates
  • Full page advertisement in program booklet
  • One 6 ft x 2 ft table for exhibiting during the conference
$1,750

National Level Sponsor ( 2 available openings)

  • All benefits of Regional Level
  • One additional complimentary entrance to AViCON  (max. two complimentary entrances)
  • Lunch sponsor
  • Private V.I.P room with your branding
  • Custom three-minute promo video shown during the conference
$2,850

Breakfast 

  • Two meals with your branding
$750

Networking Breaks

  • One of four networking breaks
$250

Banquet Dinner Specialities 

  • Maryland Crab Cakes, signature drink, etc
$800

After Party 

  • Wine, beer, & spirits after the bar closes
$500

Bag Sponsor

  • One complimentary entrance to AViCON
  • Your brochure/item in each attendee bag
  • Logo identification on AViCON website with a short description and link to your website

$750

 

RTI Headquarters and Research Centre
401 Log Canoe Circle

Stevensville, MD 21666
410-571-0712

avicon@rtiforensics.com

RTI’s World Headquarters and Research Centre offers a premier facility along Maryland’s Eastern Shore. Away from the hustle and bustle of nearby Washington, D.C., Baltimore, and Philadelphia, our refreshing facilities near the Chesapeake Bay are ideal for hosting AViCON. Guests can travel by air and touch down their own aircraft at nearby Bay Bridge Airport, just a short drive away.

The Inn at The Chesapeake Bay Beach Club
180 Pier 1 Rd, Stevensville, MD 21666

(410) 604-5900

Contact Heather Wallinovich, heather.wallinovich@rtiforensics.com to receive the block price promo code!

*Call the Beach Club front desk (410-604-5900) for pick up from the Bay Bridge Airport

On behalf of the Commissioners of Queen Anne's County welcome to the beautiful Bay Bridge Airport, Maryland's waterfront jewel. Bay Bridge Airport is ideally located for all of your Maryland travel and recreation needs and is the closest Airport to Baltimore/Annapolis/Washington outside of the Special Flight Rules Area (SFRA). Whether your travel is for business or pleasure, Bay Bridge offers the location, friendly staff, and amenities that are sure to make your visit a pleasant one.
202 Airport Road
Stevensville, MD 21666
Phone: 410-643-4364
Fax: 410-643-4273

Hours
Monday - Friday
8 a.m. - 4:30 p.m.

1.4 miles from RTI

Bay Bridge Airport (W29)
24 Hour Access to:
Pilots' Lounge
Rest Rooms
DTN Weather Flight Planning Center
Runway 11/29=2903' X 60'
Asphalt DSPL:29=190'
Lights: Pilot Controlled 122.725

Traffic Pattern Turns: left or standard
See Noise Abatement Procedures
CTAF/Unicom: 122.725
AWOS: 120.575
NOTAMS: File BWI (Check all available NOTAMS before each flight)

Hours Attended
Monday - Friday
0800 - 1630

 

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Want to make AViCON a vacation destination?  See what Maryland's Eastern Shore and Annapolis has to offer:

Queen Anne's County Visitors Guide

Annapolis Maryland Visitors Guide